Best File-Sharing Apps for Businesses

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File-sharing apps are a vital tool for businesses of all sizes. They allow team members to share, collaborate, and access files from anywhere, at any time. This article will cover the wide range of benefits file-sharing apps provide for teams, with an overview of some of the best file-sharing apps available on the market today. 

What Is a File Sharing App?

A file-sharing app is a software that allows multiple users to access and share files. These apps can be used for collaboration, file storage, and sharing, and can be accessed from the cloud anywhere, at any time.

Advanced collaboration features make it easier for teams to work together, even if they are not in the same location. These apps also allow team members to share files with external parties, such as clients or partners.

Benefits of File-Sharing Apps For Teams

File-sharing apps provide a range of benefits for teams, including increased productivity, improved communication and collaboration, enhanced file organization and access, and heightened security. With these apps, team members can easily:

  • Share files
  • Collaborate on projects
  • Stay organized
  • Save time
  • Increase productivity

Additionally, file-sharing apps allow teams to communicate and collaborate in real-time, regardless of location, which improves team cohesion and effectiveness.

These apps offer enhanced file organization and access, which makes it convenient for teams to find the files they need when they need them. They also incorporate security measures, including features such as:

  • Encryption
  • Password protection
  • Two-factor authentication

Best File-Sharing App

With so many options available, choosing a file-sharing app can be overwhelming for businesses. While this list is not exhaustive, here are some of the best file-sharing apps for team collaboration, with number one being Dropbox.


Dropbox is a well-known file-sharing app that’s easy to use. It offers a free version, along with affordable pricing options for paid plans. Dropbox is one of the best solutions for file syncing and sharing across multiple devices. It allows teams to access and collaborate on files from anywhere.

Dropbox also has a wide range of integrations with other apps, such as Microsoft Office, which makes it a versatile and powerful tool for teams.

Google Drive

Google Drive is another popular app for file-sharing that offers a range of features for teams. It allows users to store, share, and collaborate on files and documents.

This solution also has a built-in office suite, which includes tools such as:

  • Google Docs
  • Google Sheets
  • Google Slides.

Google Drive also offers real-time collaboration, which allows teams to work on the same document at the same time.


ProofHub is specifically designed and optimized for project management. Its most prominent features include:

  • Task management
  • Time tracking
  • Collaboration tools

It also includes a calendar, which allows teams to stay on top of deadlines and schedule meetings. Additionally, ProofHub features a range of file-sharing capabilities, from file storage to sharing.

Commenting and annotation tools make it a great option for teams working on design or creative projects. offers file storage, sharing, and syncing all in one place. It also includes end-to-end encryption, providing enhanced security for teams. also has collaboration features, from file versioning to commenting, which is convenient for long and complex projects. There are several pricing options available, including a free version.

Synology Drive

Synology Drive is optimized for use with Synology NAS devices. Its main features for teams include:

  • File syncing
  • File sharing
  • Collaboration
  • Advanced security options

Synology Drive’s management tools include commenting and file versions for easy project supervision. The user-friendly interface makes it easy to set up and get started sharing files.


FileCloud is a file-sharing app that offers file storage, sharing, and syncing for teams of all sizes. It also includes advanced security options, such as two-factor authentication and file encryption.

FileCloud has plenty of collaboration tools for teams working on large projects. The free version and cost-effective paid plans make this solution an attractive option.

OneDrive for Business

OneDrive for Business is an excellent tool for enterprise users. It has everything needed for team collaboration, from file storage, sharing, and syncing, to commenting and management tools.

Along with advanced security features fit for corporate teams, OneDrive easily integrates with other Microsoft Apps, such as Office 365.


Hightail is an app for file-sharing that’s ideal for use in the creative industry. Its advanced collaboration tools make it a great option for teams working on visual projects.

Hightail can integrate with other creative apps, including Adobe Creative Cloud.


Box is a file-sharing app best used for storage, sharing, and syncing. All files and shared data are encrypted, with two-factor authentication for security.

This versatile tool can be combined with external apps already being used with over 1,500 compatible integrations, including:

  • Zoom
  • Zapier
  • Asana

Citrix ShareFile

Citrix ShareFile is an app best used for file-sharing on the enterprise level.

  • Limitless storage
  • Email plug-in
  • Bank-level encryption

This solution is an excellent tool for teams collaborating on and sharing large files. It allows users to send these files via email without sacrificing speed or storage space.

Conclusion | Advanced Cloud Security Solutions

File-sharing apps are a vital tool for businesses of all sizes. Sharing, collaborating, and accessing files remotely improves productivity and team cohesion. The apps we discussed in this article are some of the most comprehensive solutions available for business and enterprise users.

Whether you’re looking for a file-sharing app for project management or creative collaboration, we can help.

Contact us today to learn about how our efficient cloud security solutions can help you elevate your organization.